We’ve already discussed how students can take advantage of of university open days and paying visits to university campuses when researching their future options.
But it also works the other way.
When university admissions officers visit your school, it can be a valuable opportunity for both you and your students to get a better handle on the admissions process for particular institutions. If they make the most of it, a visit from a university representative can:
And it’s an opportunity for you too. Guidance counselors, or other members of staff responsible for the university admissions process, can use visits from university reps to build bridges between their school and higher education institutions. This can help to nurture valuable long-term relationships between schools and universities, and ensure that both parties are more invested in students’ ultimate application outcomes.
So we’re going to take a closer look at visits from universities: how they work, why they’re such a useful part of your student’s research process, and how your students can make the most out of them to bolster their university applications.
It’s now very common for universities to send representatives to tour secondary schools, and because universities are becoming increasingly global when it comes to student recruitment, many will send representatives abroad to international schools. This offers students of these schools a personal insight into university destinations that may, at first glance, seem very remote and inaccessible.
Websites of most high profile universities have information on how schools and their students can connect with admissions reps. Universities reach out to schools and students around the world in a number of ways:
Many universities will schedule visits to school campuses. These are an absolutely invaluable opportunity for students to find out about the admissions process in a familiar setting. Some universities will even offer talks or workshops that are tailored to a particular year group within your school.
Example: Kings’ College, London
King’s College offers a number of tailored workshops, designed to help students to:
Many universities will schedule regional and international tours, appearing in cities and towns at various university and college fairs. Again, a quick glance at university websites will often give you and your students an insight into where and when is a good opportunity to meet with a rep from a given institution. University/college fairs also give students the opportunity to get an overview of multiple destinations at the same time.
Examples of touring universities
It’s worth noting that many universities (for example Dartmouth) will be both touring regionally/internationally and offering direct visits to schools. It’s worth researching and contacting each university individually to see what they can offer you and your students.
As with open days or campus visits, meeting a university rep is an important opportunity for students to give focus and shape to their research. So whether it’s at a fair or at a school, it’s important for students to make the most of these one-to-one conversations.
University reps are often working to a very tight schedule and their time will be limited, so your students can’t expect to take these visits for granted. They need to have researched the university in question before meeting with a representative, and come up with a list of questions to ask. Some examples include:
Not only is a university rep going to be more impressed by students who are already engaged with the process, these questions will also inform any reflections that students may have after the visit is over.
It’s important to impress on students that a visit from, or meeting with, a college rep can help to form a university’s first impression of them as a candidate. So students should make sure that they are authentic and professional in how they present themselves. Little details like a firm handshake, plenty of eye contact and punctuality make a big difference.
As we’ve already covered, talking to a university admissions rep can be a way of making the subsequent application process seem less impersonal and unwieldy. It can be a valuable boost to your students’ confidence if they feel like there’s someone at a university they can both talk to, and correspond with.
Encourage them to follow up with university reps after a face-to-face meeting or talk, be that via email, Skype or phone. This is another way to give their university shortlisting more focus, because they will have opened up a dialogue with a university rep who can offer them relevant and personalised guidance. What’s more, university reps are on the record saying that they want students to feel comfortable in contacting them after (or instead of) a visit.
Note: If for any reason there are time constraints on your students talking to a university rep (e.g. they miss a lecture or talk due to pre-existing class schedules), then starting a correspondence with a university rep is an excellent Plan B. Again, university reps actively encourage this.
Guidance counselors also have an important role to play when universities visit a school. So if you’re responsible for the guidance programme at your school, or are tasked with facilitating a university visit, it’s important to bear a few things in mind.
In many ways, counselors and university admissions reps are two job roles where it’s essential to have an open dialogue and a good rapport. You’re both important people in a student’s application journey, and universities value their relationship with a guidance counseling teams in schools.
Make sure that university reps know all the details of their visit. These include logistics such as how to find your school, when to arrive, making sure they have a suitable space/classroom to meet with students, and ensuring they have access to facilities such as parking and the cafeteria.
It’s helpful to provide admissions reps with information about the profile of your school, which may be helpful in providing context. This can include, but is not limited to:
Note: Like your students, it’s essential to keep a dialogue open with university reps. So make sure you swap emails, social media, Skype or phone details (or all of the above!). Better yet, if you’ve got a business card, make sure they get a copy!
Facilitating the conversations and relationships between your students and visiting reps will be your most crucial job. As well as imparting some of the advice to students that we laid out above, it’s helpful to be an active participant in talks, workshops and Q&As. This is a great way of making sure that your students feel engaged too. Here are a few hints and tips:
It’s probably worth mentioning that, whilst they won’t be giving students the ‘hard sell’ university reps are at your school to talk about their institution, and make a powerful case for why students might be a right fit for them. It’s your job to help students to be impartial, to critically assess the pros and cons of this particular university, and whether it’s really right for them. You can’t allow them to get star struck.
As with open days and visits to campus, the time immediately after a meeting with a university rep is a time for reflection and objectively weighing up options. Some useful questions to encourage students to ask themselves are:
If you’d like to know more about how BridgeU can help students find the right university and course fit for them, book a consultation today with one of our Education Partnerships team.
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