How to Apply to University in Canada 

Canada's provinces have very different entry requirements. We explore how to navigate the Canadian application process. 

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Unsurprisingly for the one of largest countries in the world, Canada has a varied and complex university application system. 

Whilst the process of applying to university in Canada is not quite as hard to get your head around as its neighbour the USA, there are ten different provinces for students to navigate. Each province and each university will have subtly different admission requirements

But we’ll let you in on a secret. 

Once you understand how the Canadian university system works, it becomes much easier to strategise an application. 

To help your Y12/G11/IBDP students who may be considering  Canadian universities, it’s helpful to structure their research with three questions. 

  • How many provinces will you be applying to? 
  • Which (if any) application portals do these provinces use to process applications? 
  • What are the individual entry requirements for each university?

We can’t take you through the individual entry requirements of every Canadian university here. But we can give you a general break down of the different types of Canadian university, the various Canadian degree paths and the entry requirements for different provinces and institutions. 

Want to learn more about studying in Canada? 

Download your free Canada country guide, complete with essential information on the different types of Canadian degree, entry requirements and financial aid for international students

The Different Types of University in Canada

Most universities in Canada are publicly funded through the provincial governments of Canada. However there are also a number of private institutions and liberal arts colleges. It’s also worth noting that Canada has a host of vocational institutions - for example colleges and polytechnics 

Public universities 

These institutions receive funding from the provincial, territorial and/or federal government, although they do charge students tuition fees as well as accept private funding.

Examples of public universities in Canada

The University of Alberta, Simon Fraser University, Universite de Moncton. 

Private universities

A private university generally does not receive funding from the provincial, territorial or federal governments, instead receiving private funding through donations from wealthy alumni and faculty research grants as well as traditional tuition fees.

Private universities often attract and retain the very best staff possessing esteemed reputations in their respective fields.

Examples of private universities in Canada

University Canada West, Crandall University 

Liberal arts colleges

Similar to their US counterparts, liberal arts colleges place a particular emphasis on undergraduate courses in the liberal arts, namely the humanities but also social, natural and formal sciences. Many liberal arts institutions in Canada also fall into the category of private universities.

Examples of liberal arts colleges in Canada

St Francis Xavier University, Crandall University, Mount Allison University.

Colleges & polytechnic institutes

These are Canadian institutions offering a range of technical diplomas and applied degrees. It’s also worth noting that some Canadian universities also offer some shorter diplomas and career-based programmes. 

Examples of colleges & polytechnic institutes in Canada

Saskatchewan Institute of Applied Sciences and Technology, New Brunswick College of Craft and Design

The Different Types of Canadian University Degree

Academic degrees

Canada sits in what could be called a ‘sweet spot’ between the US system and the UK system of higher education. This means that, like the British system, applicants apply to a course of study, but they have flexibility to make their own path to the degree. 

Students can expect to take around 5 courses per semester; it is these classes which make up the degree programme. Typically, each course is made up weekly of two hours of lectures and a one hour tutorial where a teaching assistant leads a discussion based around that lecture or the week’s reading. 

Applied degrees

 Applied Degree programs in Canada combine the academic focus of a university degree with the practical, job-ready skills students learn in college. A number of colleges and technical institutes across Canada, as well as some universities and university colleges, have introduced Applied Degree programs to respond to today’s demanding job market. 

Applied Degrees fill the need for educated and highly-skilled workers by producing graduates who bring a strong combination of technical and theoretical skills to the job.

Differences between Quebec & the rest of the Canada 

There are some differences between how the education system is structured in Quebec compared to the rest of Canada, as well as the language or terminology used. In Quebec, ‘college’ (or ‘CEGEP’) refers to either a 2-year pre-university programme or a 3-year professional programme. 

These could be thought of as equivalent to a British ‘sixth form’, and are required to progress to traditional undergraduate study at a university. This is typically 3 years long and results in a bachelor’s degree.

Everywhere else in Canada, ‘college’ refers to a community college or a technical school where students can earn a certificate, diploma or associate’s degree. 

Applying to University in Canada: Getting Started

The Canadian admissions process is a lot less complex and time-consuming than the US admissions process. But it’s important for applicants not to develop a false sense of security!  Starting the process early can also increase the chance of your students being admitted. 

How the application process works in Canada

In Canada, students apply to courses/programmes, not just universities. If you’re familiar with the US admissions process, this may surprise you. It doesn’t mean that students are locked into one series of modules for their whole university life - there’s lots of choice within the programmes. However, they do need to apply to a programme of study (such as Actuarial Science, English or Biology).

Having found the right course, it’s necessary to look at the deadlines and requirements because they can vary from province to province, as well as from university to university!

University application deadlines

Generally speaking, the university application process starts in the fall (autumn) of the year before the degree course commences. Be sure to start looking into scholarships right away as well, as some have early deadlines. 

Just to make it a bit more complicated, application deadlines vary by programme of study, as well as by university and by province in Canada. They also can change annually, so the best advice we can give is for both counselors and students to check, check and triple check before the application process begins

Most undergraduate programs in Canada accept applications until March 1 for September entry. However, there are exceptions. For fall term (September) entry, deadlines can be as early as November 1 the previous year for some programmes. 

Students are strongly encouraged to submit their application far in advance of the posted deadlines. Spaces fill quickly for popular universities and programs, and it is common for a program to close before the application deadlines listed.

Want to learn more about studying in Canada? 

Download your free Canada country guide, complete with essential information on the different types of Canadian degree, entry requirements and financial aid for international students

Admission requirements for Canadian universities

Again, the documents required for entry to a Canadian university will depend on what region/province the university is in. The academic requirements for international students will also vary depending on which course/degree the student is applying for. 

School official transcript/academic profile

Canadian universities will generally require strong academic grades in either a national or international high school qualification. In some cases, high grades in a qualification such as the IB can actually count towards university grades. 

Students can either submit their achieved grades or their predicted grades. Student of the IB and English national curricula will need to submit their final grades in the summer after their IB/A-level exams.

Proof of standardised tests

Canadian universities don’t tend to rely on standardised tests like universities in the US do. However, some universities in Canada will have them as a requirement - for example, the University of Toronto. 

English language qualifications (TOEFL, IELTS)

Canadian universities don’t tend to rely on standardised tests like universities in the US do. However, some universities in Canada will have them as a requirement - for example, the University of Toronto. 

Statement of Purpose

Many colleges require a statement of purpose. This is important not only in the process of evaluating a student’s application, but also for financial aid because it gives the faculty assessing the application their most significant impression of the student as an individual.

This section is the key to distinguish your students’ applications from other suitable candidates - to help them stand out from the crowd. 

A statement of purpose should include: a student’s reasons for choosing a particular course; the suitability of their education and experience for the chosen course; and their personal interests and career goals.

Some courses like Business school courses will have their own essay questions and format. Others may ask for a résumé or reasons for applying to that particular course.

 

Applying for a study permit

Students applying to university in Canada will be required to gain a study permit to take up their place at a Canadian university. A study permit is often issued to international students alongside their visa.

In order to qualify for the Canadian study permit, students need to provide evidence of a valid passport, an acceptance letter from a designated learning institution (i.e. their university of choice) and proof that they can support themselves whilst studying in Canada.

How to Apply Through The Different Canadian Provinces

Some of the Canadian provinces have their own centralised application systems - although it’s still worth checking the entry requirements of each individual institution. We’ll briefly explore each of the application systems in more detail.

 

ApplyAlberta

This is the system through which students can apply to all universities in the province of Alberta. As you would expect, the website contains lots of helpful resources for international students looking to apply to a university in Alberta. 

British Columbia

British Columbia’s application site, EducationPlannerBC, allows students to explore undergraduate, postgraduate and apprenticeship opportunities.  

Ontario Universities Application Centre 

The OUAC processes all undergraduate and professional applications on behalf of Ontario’s universities (except the Royal Military College of Canada). Applicants submit their application to the OUAC, indicating all choices they wish to apply for. The OUAC does not make any admission decisions.

The OUAC forwards undergraduate applications to all requested universities and/or programs. Depending on the applicant’s current situation, either the 101 or 105 online applications are used. 

The OUAC also processes applications for professional programmes such as law, medicine, teaching and rehabilitation sciences. Specifically: 

  • The Ontario Law Application Service (OLSAS) processes applications for admission to Ontario’s Law Schools. 
  • The Ontario Medical School Application Service (OMSAS) processes applications for admission to Ontario’s medical schools. 
  • The Ontario Rehabilitation Sciences Programs Application Service (ORPAS) processes applications to occupational therapy, physiotherapy and physical therapy, audiology and speech-language pathology programs offered at the graduate level at some Ontario universities.
  • The Teacher Education Application Service (TEAS) processes applications for admission to Ontario’s faculties of education.

How can students kick off their Canadian university research?

If you’re guiding students through the process of researching Canadian universities, we’ve got some final tips for helping them get started. 

  • Are there any alumni from your school who are studying at a Canadian university? What were their experiences of the application process? Can you connect them with current students?
  • Encourage students to get a campus tour of their chosen university if possible. If getting to Canada seems like a logistical nightmare, then see if the university offers virtual tours or open days. 
  • Make sure that students are using the university’s website as a resource to research admission and entry requirements. 

And don’t forget to keep reading our blog for more tips and resources! 

In the meantime, download your free guide to studying in Canada. It’s a handy classroom resource to get your students comfortable with the application process.

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Comments

You can get the student permit for working in Canada for some hours. And the good option is that you can also apply for work visa after completing your education. There are much benefits for you.

Awais Khan
Wednesday 15th April 2020

How many days are required for acceptance of student permit after applying? Can a student work for some hours during his studies and what kind of job a student can do due to his financial issues? Is there any scholarship program for international students by the Canadian Government?

Awais Khan
Tuesday 5th May 2020